What This Agent Does
The Vendor Evaluation Agent automates the vendor selection process by analyzing multiple proposals against your Business Requirements Document (BRD). It generates comprehensive comparison tables showing technical capabilities, financial terms, and compliance ratings – transforming weeks of manual analysis into minutes.
Time Savings: Evaluate 3-5 vendor proposals in 15 minutes instead of 2-3 weeks of manual comparison.
Key Capabilities:
- ✅ Automated vendor checklist evaluation
- ✅ Side-by-side proposal comparison across multiple criteria
- ✅ Excel export for stakeholder review and decision meetings
- ✅ New vs. existing vendor analysis
- ✅ Intelligent handling of missing information with user prompts
Getting Started
Step 1: Access the Agent
- Log into Cortx portal with ABC credentials (SSO)
- Navigate to “Core Agents” → “Vendor Evaluation Agent”
- Agent greets you and asks for project details
Step 2: Provide Project Context
Agent will ask basic questions:
Agent: “What is your project name?”
You: “Core Banking System Upgrade”
Agent: “What line of business is this for?”
You: “Retail Banking Operations”
Agent: “Which department is leading this?”
You: “Technology & Innovation”
Why This Matters: Context helps the agent understand your evaluation priorities and compliance requirements.
Step 3: Upload Your Documents
Required Documents:
1.Business Requirements Document (BRD)
- Your project requirements and evaluation criteria
- Technical specifications
- Functional requirements
- Non-functional requirements (security, scalability, etc.)
2.Vendor Proposals (2-5 proposals)
- Each vendor’s response to your RFP
- Technical approach documents
- Pricing sheets
- Implementation timelines
- Case studies/references
Supported Formats: PDF, Word (.docx), Excel (.xlsx)
How to Upload:
- Click “Attach Resources” button
- Select files from your computer, OR
- Link files already in your Cortx workspace
- Agent confirms receipt and begins analysis
What the Agent Analyzes
The agent automatically evaluates vendors across multiple dimensions:
1. Technical Criteria
- Platform Choice: Technology stack alignment with ABC standards
- Technical Fit: How well solution meets technical requirements
- Architecture: System design approach and integration capabilities
- Scalability: Ability to handle growth and peak loads
- Security: Data protection, encryption, access controls, compliance
- Performance: Speed, reliability, uptime guarantees
2. Functional Requirements
- Feature Coverage: Percentage of required features vendor provides
- Customization: Ability to tailor solution to ABC’s needs
- User Experience: Interface quality and usability
- Reporting: Analytics and reporting capabilities
- Integration: APIs and connectivity with existing ABC systems
3. Non-Functional Criteria
- Timeline: Proposed implementation schedule vs. ABC’s deadline
- Cost Analysis: Total cost of ownership, pricing transparency
- Risk Assessment: Implementation risks, vendor stability, references
- Support Model: Ongoing maintenance, SLAs, training
- Compliance: Regulatory requirements (SOC 2, GDPR, PCI-DSS, etc.)
4. Business Alignment
- Strategic Fit: Alignment with ABC’s long-term technology strategy
- Vendor Stability: Company financials, market presence, longevity
- References: Client success stories, especially in banking sector
- Partnership Approach: Vendor’s willingness to customize and collaborate